Executive Assistant

Back to careers

Company Background:

Gilt Groupe provides invitation-only access to high-end fashion and luxury brands at highly discounted prices. The company currently works with a roster of nearly 400 up-and-coming and established brands in the women's, men's, children's, beauty, and home fashion categories.

Gilt Groupe was founded by an experienced team with proven track records at successful luxury fashion companies. Gilt Groupe is a fully funded company and is currently based in the vibrant Chelsea neighborhood in New York City.

Job Description:


The ideal candidate will be well organized, detail-oriented, have excellent written/verbal communication, be motivated and able to multi-task, have extensive working knowledge of all Microsoft programs/applications and have at least 5-7+ years experience working as an Executive Assistant.

The Executive Assistant will report primarily to the COO and will be responsible for managing, planning and supporting her daily business activities.

Responsibilities include (but not limited to):


•    Extensive scheduling and monitoring of calendar activities
•    Arranging internal/external meetings and business reservations
•    Creating/Drafting client business presentations and correspondence
•    Handling travel arrangements (including tracking rewards points, frequent flyer miles and travel credits)
•    Reconciliation of corporate card statements and tracking/submitting expense reports
•    Answering phones and scheduling conference calls
•    Internet research
•    Additional duties, including personal support

Qualifications:


•    Exceptional knowledge and experience working with PowerPoint, Excel, MS Word, and other Microsoft applications
•    Advanced experience with calendar management, scheduling/meeting invitations through email (e.g. Outlook)
•    Prompt and accurate typing skills
•    Write professionally, have excellent command of written English, grammar and strong proofreading skills
•    Be able to multi-task and prioritize work
•    Be motivated, well-organized, detail-oriented and flexible
•    Be adaptable to working with multiple personalities and with all levels of management within an organization
•    Be able to work in fast-paced industry, with short turn-around deadlines

If interested, please send your resume to careers@gilt.com